Alex Ruben
How To Incorporate Calendly into Your Instagram Bio and Stories in 2025
Getting that Calendly link onto your Instagram profile isn’t rocket science, but sometimes the process feels more complicated than it needs to be. You’ve probably tried copying and pasting the link into your bio, only to find it doesn’t work right or looks weird. Yeah, that’s common. Here’s what actually helps based on what’s worked on more than one machine.
Step 1: Prepare Your Calendly Link
If you haven’t set up your Calendly account yet, do it now. Head over to https://calendly.com and sign up. It’s free, and trust me, it makes scheduling way easier, especially if you’re constantly sharing your calendar.
Step 2: Copy Your Calendly Link
Navigate to your dashboard once logged in, then:
- Click on the event type you want to share (like “15-minute consult” or whatever).
- On that event page, copy the link. It’s usually something like
https://calendly.com/yourusername/event.
Step 3: Add Calendly Link to Your Instagram Bio
Time to push that link into your profile:
- Open Instagram, go to your profile.
- Tap Edit Profile.
- In the Website field, paste your Calendly link. Here’s where people mess up—make sure it’s a clean paste, no spaces or accidental characters.
- Hit Done or Save. Watch it update—sometimes Instagram takes a second or two to reflect changes.
Step 4: Use Story Links for Even Easier Access
Instagram introduced link stickers, which is a game changer, especially for Stories:
- Create a new story by tapping on your profile picture.
- Add text, sticker, or image that says something like “Book a time.”
- Use the link sticker (click the sticker icon, looks like a chain) to embed your Calendly URL. Yeah, this is way better than text because followers can just tap it.
- Publish and save it as a highlight if you want this to stay accessible. Again, sometimes the link sticker glitches, but mostly it works pretty smoothly. On one setup it worked after a restart, on another, it didn’t show up until I reopened the app.
Step 5: Manage Multiple Links with Tools Like Linktree
If you got a bunch of links—like, other socials or a portfolio—using Linktree or Bitly can save your sanity:
- Sign up for either — they’re straightforward.
- Add your Calendly and all other links you want.
- Copy the generated combined link (like your Linktree URL) and paste that into your bio. Because, yeah, Instagram only lets you put one link, so this is a lifesaver.
Extra Tips & Common Pitfalls
If stuff isn’t working smoothly, here’s what might help:
- Double-check your URL for typos—can’t tell you how many times a simple slash or dot messes everything up.
- Update your Calendly availability if you don’t want people booking slots you’re not free for.
- If the link is not clickable in bio, refresh the profile page or restart the app—because of course, Instagram has to make it harder than necessary.
Conclusion
Adding your Calendly link isn’t exactly a secret, but getting it to behave, especially through the app, is a whole different story. Sometimes the simple act of pasting can glitch out, or the link sticker refuses to show, but generally following these steps should work. Just make sure your links are clean, your profile is updated, and maybe keep a backup plan like Linktree if you’re juggling multiple links.
Frequently Asked Questions
Can I add multiple links to my Instagram bio?
Not directly—Instagram only allows one clickable link in your bio. Using Linktree or similar tools is the workaround that actually works reliably.
Is it safe to share my Calendly link publicly?
Yep, as long as you’ve set your event types and availability properly. Just make sure not to share sensitive scheduling info, but generally, it’s designed for public links.
What if I need to change my Calendly link later?
No biggie. Just go into your Calendly dashboard, update your event’s URL or settings, then replace the link in your Instagram bio. Sometimes Instagram takes a second to update, but it generally works fine.
Summary
- Double-check your Calendly URL before posting.
- Paste into Instagram’s website field carefully—no extra spaces.
- Use link stickers in Stories for better engagement.
- Consider a link manager like Linktree if you’ve got multiple links.
Hopefully this shaves off a few hours for someone. Good luck!